Inaccurate call sheets cause confusion, and slow the labor intensive production process.
Call sheets are also legal documents. They are part of a legal contract that declares when cast and crew are expected on set and they make clear the expectation that cast, crew and production will honor the standing labor agreement (on both sides). Further, call sheets and DPRs together are evidence that the expectations of the labor agreement will be followed, and of work completed.
Department heads and key crew members do not wait to be told by the AD what is "next" they refer to their call sheets, and armed with this information, then can plan ahead, so that the work of the day progresses smoothly and efficiently.
All this can grind to a halt when call sheets are not accurate, when the information is incomplete, or when changes are made, but not communicated to all the crew.
The second AD generates the call sheet based on information provided by the first AD. The first AD reviews and confirms the information - and preliminary call sheets are distributed, usually by lunch, so that department heads can review and call attention to any details that they feel need to be considered. After vetting, the final call sheet is generated, signed by the UPM, AD and Director, as a contract - an agreement, that this is the planned work and that they expect it is reasonable to complete in the time allotted.
The call sheets are then distributed, and everyone who is named is obligated to be ready to work at the specified time. The production in turn, is obligated to honor their agreement with the cast and crew in terms of breaks, meals, compensation, etc.
Be sure to read your preliminary call sheets, let the AD know of any concerns you have, and then read the final call sheet before you go home for the night. Know your call time, be early, be professional in all your dealings.
Your reputation is everything!
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